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Record Keeping

Posted: Wed Nov 08, 2017 4:11 pm
by customcattle
I'm wondering what people are using for record keeping systems, both in the field and at home? Do you use the trusty tried and true red calving books (mine's yellow). Do you use an app on your phone? If so what app are you using? If an app were available would you use it? Last question. What information do you feel is the most important in calving records, breeding cow records, and bull records?

I am an ag teacher/ FFA Advisor, and my Ag Entrepreneurship class is working on a project and thought that this would be a good place to answer some of their questions.

thanks in advance

Re: Record Keeping

Posted: Wed Nov 08, 2017 4:17 pm
by Caustic Burno
customcattle wrote:I'm wondering what people are using for record keeping systems, both in the field and at home? Do you use the trusty tried and true red calving books (mine's yellow). Do you use an app on your phone? If so what app are you using? If an app were available would you use it? Last question. What information do you feel is the most important in calving records, breeding cow records, and bull records?


I am an ag teacher/ FFA Advisor, and my Ag Entrepreneurship class is working on a project and thought that this would be a good place to answer some of their questions.

thanks in advance


Sorry nothing exotic just a ledger book and sharp pencil

Re: Record Keeping

Posted: Wed Nov 08, 2017 4:30 pm
by slick4591
I make notes on my phone when I'm in the field, then transfer the info to Word documents when I get home. All purchases goes into a Quicken ledger type of account.

Re: Record Keeping

Posted: Wed Nov 08, 2017 4:35 pm
by dun
I use cattlemax, have for 15 years or so. Field notes jotted on what's handy, when we work them I print out work sheets so I know what all needs done to each animal

Re: Record Keeping

Posted: Wed Nov 08, 2017 4:46 pm
by Rafter S
I have all my records in Excel and saved on the Cloud. That way I can access it from my phone or desktop. And I have backups because I don't completely trust the cloud.

Re: Record Keeping

Posted: Wed Nov 08, 2017 4:49 pm
by ccr
I keep a small notepad with me and jot info down in the field, then enter into a spreadsheet. Not the best like having a dedicated software program, but works for us. Don't have a smart phone for apps.

Re: Record Keeping

Posted: Wed Nov 08, 2017 8:01 pm
by farmerjan
I keep a small calendar and make notes on it then transfer to sheets of notebook paper that are specific to each field or group of cows. I do not have smart phone and so many places we have very spotty reception anyway. It is a bit of writing, but I get very familiar with the cows and their calves etc and where they are. All preg checks etc are on a separate sheet, dated and pertinent info like what bull, when he went in, came out, how far preg the vet says they are. All the different info gets entered on to individual cow pages, along the lines of what dairy farmers do, but I can pull any cow's page and tell you any/every thing that has ever happened in her life. Yes, it is a fair amount of paperwork, and some seems repetitious, but as I said, I can remember it better when I actually write it down. It also can't crash, get erased, lost in the cloud, or anything like that. Not the most modern way to do it, but I am not the biggest fan of hi-tech computer stuff; nor am I very adept at using alot of it either.

Re: Record Keeping

Posted: Thu Nov 09, 2017 6:19 am
by WinterSpringsFarm
I do much like Jan does. I have a notebook I keep in the office that has a page for every cow. I write down everything done to that cow over her lifetime and date it was done (minus routine shots like Multimin or such)

It's a lot of writing but its not like I run 400hd, and it keeps me familiar with the cows and their productivity.

Re: Record Keeping

Posted: Thu Nov 09, 2017 8:16 am
by TCRanch
ccr wrote:I keep a small notepad with me and jot info down in the field, then enter into a spreadsheet. Not the best like having a dedicated software program, but works for us. Don't have a smart phone for apps.

Same. Write it down, enter info on Excel. I do have a smart phone but don't use the apps.

Re: Record Keeping

Posted: Thu Nov 09, 2017 8:32 am
by callmefence
Any thing I think needs to be recorded I text to my wife.

Re: Record Keeping

Posted: Thu Nov 09, 2017 9:38 am
by bird dog
I weigh every calf at weaning and divide the total number of days old into that figure to give a gain per day figure. For instance wean weight 660 lb + 210 days old give a figure of 3.14 lbs per day. All this goes on the cows sheet which is an individual page for each cow.
This figure takes out a lot of the argument of weather large birth weight calves are better or is rate of gain more important and gives you one figure to match up against other cows regardless of the calfs age.
Even though the number will change year to year based on conditions, the superior cows clearly stand out.
Some cows are very consistent regardless of conditions.
This figure also helps culling decisions and gives you another figure to look at when retaining heifers.

All my figures are wrote down in a spiral notebook when working calves and transferred to the cows permanent page later on. A computer program would be nice but sometimes its nice to just have it right in front of you for quick access. I also keep track of all shot records, buy and sale proceeds and the cows weight.

Re: Record Keeping

Posted: Thu Nov 09, 2017 10:18 am
by customcattle
If there was an app out there that you could record on your phone or tablet in the field with, then sync it to a computer at home and be able to print records off would any of you who are using paper be open to using it?

Re: Record Keeping

Posted: Thu Nov 09, 2017 11:10 am
by slick4591
customcattle wrote:If there was an app out there that you could record on your phone or tablet in the field with, then sync it to a computer at home and be able to print records off would any of you who are using paper be open to using it?


Depending on cost I would.

Re: Record Keeping

Posted: Thu Nov 09, 2017 12:10 pm
by pdfangus
have used excel spreadsheets for years....
i make notes in a field notebook but then enter it into the excel sheet.
have looked at commercial programs but none seem to give me what I want and seem to give me a lot of stuff I don't want.

Re: Record Keeping

Posted: Thu Nov 09, 2017 12:15 pm
by customcattle
pdfangus wrote:have used excel spreadsheets for years....
i make notes in a field notebook but then enter it into the excel sheet.
have looked at commercial programs but none seem to give me what I want and seem to give me a lot of stuff I don't want.


So what stuff would you want?